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Experience / Relieving Letter

Standard format used by Indian companies for the experience letter (cum relieving letter) issued at the end of employment.

Company name

Company address

Employee name

Designation at exit

Employee ID

Start date

Last working day

Signatory name

Signatory title

Letter date

Acme Technologies Pvt Ltd
Plot 14, MG Road, Bangalore — 560001

Date: 2026-05-17

EXPERIENCE / RELIEVING LETTER

To Whomsoever It May Concern

This is to certify that Ramesh Kumar (Employee ID: EMP-1042) was
employed with Acme Technologies Pvt Ltd from 2022-06-01 to 2026-04-30.

At the time of separation, Ramesh Kumar was holding the position of
Senior Software Engineer. During the tenure with us, Ramesh Kumar demonstrated
strong professional conduct and contributed positively to the work
assigned.

We confirm that Ramesh Kumar has been duly relieved of all duties on
2026-04-30 and there are no dues outstanding from the Company.

We wish Ramesh Kumar all the best in future endeavours.

Sincerely,



Priya Sharma
Head of People
Acme Technologies Pvt Ltd

What a good experience letter contains

Indian background verification (BGV) firms — First Advantage, AuthBridge, OnGrid, IDfy — check four anchor facts: legal name as on PAN/Aadhaar, exact joining and last working dates, last designation, and whether the employee was relieved in good standing. A formal experience letter on the company letterhead, signed by an HR / authorised signatory, with date, address and either a stamp or digital signature, clears 90% of those checks.

Worked example

A software engineer who joined a Hyderabad startup on 1 Jul 2022 and resigned 31 May 2025 should get a single “experience cum relieving letter” covering 2 years 11 months, last designation “Senior Software Engineer”, last CTC ₹28 lakh (optional — many companies omit CTC; some MNCs insist on it). Add a line such as “She was relieved on 31 May 2025 after due notice period.” The new employer's BGV calls HR or emails the address on the letterhead to confirm.

When to use this

HR teams at SMEs / startups without a fixed letter template
Founders issuing letters when a co-founder or early employee leaves
Anyone who lost the original letter and needs a re-issue draft to take to the old employer
Freelancers and contractors who need a service-completion letter from a client

Pair with the notice-period calculator for the last working day and our notice period India rules guide.

FAQ

When should an employer issue this letter?

Within 2 weeks of last working day. It's not legally mandatory in India, but standard practice. New employer often won't join you without a relieving letter from previous employer.

What if my employer refuses to issue?

Send a written request via email + registered post. If still no response, you can: (a) get a peer / manager to write a recommendation, (b) provide salary slips + offer/appointment letter as proof, (c) escalate to labour court for very serious cases.

Is the experience letter date the joining or last working day?

It states both. The letter is *issued* on a date close to last working day. The employment period is from joining to last working day, both clearly mentioned.