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Place a formal purchase order on a vendor — line items, HSN, GST, delivery date and terms. Free preview; ₹19 clean PDF.
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Address line 1 City, State, PIN
PO No.: PO-2026-0001
Date: 2026-05-17
To (Vendor)
Customer name
Address
Please supply the items below by the delivery date. Payment terms as per agreement.
| # | Description | HSN/SAC | Qty | Rate | Amount |
|---|---|---|---|---|---|
| 1 | Item or service description | — | 1 | ₹1,000 | ₹1,000 |
1. Item or service description
1 × ₹1,000
| Subtotal | ₹1,000 |
| GST 18% | ₹180 |
| Total | ₹1,180 |
Amount in words: One Thousand One Hundred Eighty Rupees Only
A Purchase Order (PO) is the buyer's formal offer to the seller. Once accepted in writing or by performance, it becomes a legally enforceable contract under the Indian Contract Act, 1872. A good PO carries a unique sequential PO number, HSN/SAC, taxable value, GST split, delivery address with state code, ship-by date, and payment terms (advance %, NET 30, NET 45 etc). For MSMEs registered on Udyam, section 15 of the MSMED Act caps the buyer's credit period at 45 days.
A Pune manufacturer raises PO-2026-04-018 on a Bengaluru component vendor for 500 units at ₹1,800 each = ₹9,00,000. IGST 18% (inter-state) = ₹1,62,000. PO value ₹10,62,000. Terms: 30% advance via NEFT, 70% NET 30 after dispatch, delivery by 20 May 2026. The vendor accepts the PO, raises a proforma for the advance, then a GST tax invoice on dispatch. The buyer reconciles invoice ↔ PO ↔ GRN before payment.
For the standard column layout and a sample template, read purchase order format India. Pair this with the GST invoice generator on the sell side.
A PO becomes a binding contract once the supplier accepts it (in writing or by performance). Always state the price, quantity, delivery date and payment terms clearly to avoid disputes.
List the GST rate per line so the supplier raises the tax invoice correctly. The PO itself does not have GST liability — it is a commitment to buy.
A standard PO includes a clause that over/under-supply beyond ±5% requires written approval. Your accounts team should match GRN against PO before passing the supplier invoice for payment.